Terms and conditions of privacy policy

Who we are

Erasmus+ BIP Registry is administered by Erasmus Consortium KA130 Coordinator – Basic Economy sp.z o.o. (Ltd) More information can be found at: www.erasmus.com.pl

Data in bip register

Every University Erasmus Coordinator or BIP Coordinator can create an entry in our database and browse other entries on the list.

Please do not input data regarding BIPs that you are not organizing. If you are invited, you can encourage the Organizing institution to register but do not do it on their behalf.


Article 1. Privacy Protection Principle

The administrator of personal data is Basic Economy sp.z o.o. company, located at ul. Karczówkowska 11a, 25-019 Kielce, registered in the National Court Register maintained by the District Court in Kielce, Commercial Division of the National Court Register under the number KRS 0000547705.

The administrator attaches great importance to the protection of the privacy and confidentiality of users’ personal data. Contact for personal data protection is made via email at enowak@erasmus.com.pl.

The administrator carefully selects and applies appropriate technical and organizational measures to ensure the protection of processed personal data. Only persons duly authorized by the administrator have full access to the databases.

The administrator secures personal data against unauthorized access, as well as against processing in violation of applicable laws. Individuals visiting the online application form or contacting by email and providing personal data to @erasmus.com.pl do so voluntarily for the purpose of preparing and implementing the Erasmus+ funded trip by the university they study, want to study or work for, or for which they provide services or belong to a consortium of universities.

Article 2. The Basis for Processing Personal Data

The administrator processes personal data in accordance with the law, including in particular with the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as “GDPR”) for the purpose of:

Concluding and performing a contract concluded on the terms specified on erasmusplus.org.pl (based on Article 6(1)(b) GDPR);

Responding to Internet users’ questions about the Erasmus+ program and its functioning (based on Article 6(1)(f) GDPR);

Email correspondence, based on the expressed consent which is email contact and providing personal data through this channel (Article 6(1)(a) GDPR);

Fulfilling legally binding obligations on the data administrator, based on Article 6(1)(c) of the GDPR (e.g. accounting and tax obligations);

Enforcing or securing claims (based on Article 6(1)(f) GDPR).

Providing personal data is voluntary, but the consequence of not providing data is the inability to organize and finance the Erasmus+ trip. The user who signs a financial agreement and receives a scholarship in the agreement consents to the storage and administration of data for a period of 5 years.

The user should not provide the administrator with the personal data of third parties. However, if the user provides such data, they must declare each time that they have the appropriate consent of third parties to provide data to the administrator.

Article 3. Scope of personal data processing

The administrator processes the scope of data provided by the user in the content of the issue addressed to the administrator. The data provided by users are used only for purposes related to the recruitment and dissemination of results, organization of trips and arrivals funded by the Erasmus+ program, providing answers to questions, sending messages and news, and for statistical purposes.

Article 4. Control of personal data processing

The user is obliged to provide complete, up-to-date and truthful information. Every user whose personal data is processed by the Administrator has the right to access the content of their data, as well as the right to correct, delete, limit processing, the right to data portability, the right to object to the processing of data on the basis of the legitimate interest of the Administrator, the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. The exercise of the rights specified above may be carried out by sending an appropriate request to enowak@erasmus.com.pl, providing the user’s name, surname, and email address. The user has the right to lodge a complaint with the supervisory authority if they consider that the processing of their personal data violates the GDPR regulations.

Article 5. Disclosure of personal data

User data may be disclosed to entities authorized to receive them under applicable law, including competent law enforcement authorities and technical service providers (developing and maintaining IT systems and online services). Personal data will not be transferred to a third country/international organization. Data will not be transferred for marketing purposes.

Article 6. Storage period and other information related to data processing

Personal data will be stored only for the period necessary to achieve the specific purpose for which they were sent or for the purpose of compliance with legal regulations.

Personal data will not be processed in an automated way by the Administrator.

How long we retain your data

We process the data for the time period required by law. Email and other data provided by partner Universities to the www.erasmusbip.org registry will be stored for an undefined period of time or until a request is made to delete them, or if they become no longer useful or too expensive to maintain.